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ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT WITH ODUMS SOD, INC. FOR THE SUPPLY, DELIVERY AND INSTALLATION OF SOD
REQUEST: Authorization to renew an existing contract with Odums, Sod, Inc. in the amount of approximately $573,000.00 annually.
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EXPLANATION: The Public Works Department utilizes various types of sod to maintain facilities throughout the Village.
On April 11, 2023, Council awarded ITB #202312 to Odums Sod, Inc. The initial term of the contract is for one (1) year with the option to renew for four (4) additional one (1) year periods.
Staff requests authorization to exercise the first renewal option through April 10, 2025 with no price increases.
The budgeted amount of $573,000 includes approximately $514,000 for the specific project locations listed below and an additional $59,000 as needed throughout the Village.
Surface Water - Project Location
Description
Estimated Cost
* Eastwood, Farmington, Greenview Shores II, South Shore Blvd.
* Swale Maintenance Program
* Swale Reconstruction - Work done prior to Roads paving projects
* Swale reconstruction around inlets. Repair and reconstruction of various areas as needed
$250,000.00
Athletic Fields- Project Locations
Description
Estimated Cost
Soccer Fields 13-16 and any other fields as needed when season is completed.
Replace Sod
$130,000.00
Olympia Park
Replace Turf
$74,000.00
Landscape - Project Location
Description
Estimated Cost
Medians Village-wide
Replace grass with Citra Blue
$60,000.00
Prior year expenditures for these services were $348,000.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the FY 2024 Public Works Operating, Major Maintenance and Capital Budgets.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew an existing contract with Odums, Sod, Inc. in the amount of appro...
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