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ITEM: AUTHORIZATION TO AMEND AN EXISTING CONTRACT FOR ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM MAINTENANCE AND SUPPORT SERVICES
REQUEST: Authorization to amend an existing contract for Enterprise Resource Planning (ERP) System Maintenance and Support Services with Tyler Technologies, Inc. increasing the contract total to $627,623.
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EXPLANATION: On December 10, 2024, Council approved the renewal of the contract with Tyler Technologies, Inc. for ERP System Maintenance and Support Services in the amount of $566,557. Subsequently, Staff amended the contract to add EnerGov Assist Services Program, Enterprise Permitting & Licensing Mobile and remove payroll tax tables bringing the additional annual services amount to $45,066.
Staff is currently requesting the addition of EERP Client Success Support in the amount of $16,000 for a six-month trial period. If staff determines that EERP Client Success Support meets our expectations and operational needs during this trial period, the annual cost moving forward would be $32,000.
Pursuant to the Village's Purchasing Manual, the change order threshold for this contract requires Council approval when the cumulative dollar amounts of the change orders have reached $50,000. Staff is seeking approval to amend the existing contract to include EERP Client Success Support Services as outlined below.
Renewal Amount approved by Council
$ 566,557.00
EnerGov Assist
$ 40,000.00
Enterprise Permitting & Licensing Mobile
$ 6,116.00
Removal of Payroll Tax Tables
$ (1,050.00)
Cumulative change orders
$ 45,066.00
PENDING - EERP Client Success Support (6 months)
$ 16,000.00
Total Cumulative Net Changes
$ 61,066.00
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available in the General, Building, and Utilities Funds.
WELLINGTON FUNDAMENTAL: Protecting Our Investment...
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