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ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR ROOT PRUNING AND ROOT BARRIER INSTALLATION
REQUEST: Authorization to award a contract to Duffy's Total Care Lawn Service, Inc. for root pruning and root barrier installation Village-wide in the amount of approximately $60,000 annually.
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EXPLANATION: The Public Works Department is seeking authorization to award a root pruning and barrier installation contract in order to protect existing concrete sidewalks, asphalt pathways/roadways, parking lots and other infrastructure on an as needed basis. A large majority of Wellington's existing asphalt and concrete sidewalks are bordered by hedges and trees, which have continually migrating roots, causing potential trip hazards. Public Works will be utilizing the contract during the upcoming reconstruction and/or resurfacing of several miles of pathways and sidewalks.
On March 12, 2014, Wellington released ITB #010-14/DZ on Demandstar. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On April 2, 2014, three (3) proposals were received.
Contractor
Local Vendor
Duffy's Total Care Lawn Service, Inc.
Palm Beach County
Tropic Landscape & Lawn Maintenance, Inc.
Not Local
Sunshine Land Design, Inc.
Not Local
Staff is recommending award of contract to Duffy's Total Care Lawn Service Inc., a Palm Beach County local vendor and the lowest responsive, responsible bidder. The initial term of the contract shall be for two years with the option to renew for two additional one year terms, at a cost of approximately $60,000 annually.
Although many of the projects under this contract are expected to be under $25,000, the following individual project is estimated to exceed $25,000:
Project Description
Estimated Cost
Village Park Heart Trail (Phase II)
$40,000
The unit price contract will be utilized for the Village Park Heart Trail project as well as any additional root pruning and root barrier install...
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