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ITEM: AUTHORIZATION TO CONTINUE UTILIZING CONTRACTS TO PROVIDE ATHLETIC TEAM OFFICIATING SERVICES
REQUEST: Authorization to continue utilizing contracts with Florida Elite Umpires, Inc., Palm Beach County Officials Association and The Palm Beach Pride, Inc. to provide athletic team officiating services in the amount of approximately $80,000 annually.
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EXPLANATION: The Parks and Recreation Department utilizes contracts with Florida Elite Umpires, Inc., Palm Beach County Officials Association and The Palm Beach Pride, Inc. to provide athletic team officiating services in the amount of approximately $80,000 annually. The existing contracts are set to expire on September 30, 2016.
Although Florida Statutes and Wellington's Purchasing and Procurement Manual (Chapter 3, Items exempt from competition, #18) provide an exemption to bid requirements for non-employee sports instructors, officials, referees, scorekeepers and other related recreational services, these expenditures require Council approval since expenditures exceed $25,000 annually. Vendor services and estimated annual costs are summarized below:
Vendor
Local Status
Sport
Projected Expenditure
Florida Elite Umpires, Inc.
Western Community
Little League Baseball
$38,500
Palm Beach County Officials Association
Palm Beach County
Men Softball Adult Co-ed Softball Men's Flag Football
$32,000
The Palm Beach Pride, Inc.
Palm Beach County
Girls Softball
$6,400
The per game rates charged by each of the existing providers were compared with recently awarded Collier County, City of Ft. Lauderdale and Orange County officiating contracts and staff found the rates currently paid by the Village remain competitive.
Staff requests authorization to continue utilizing contracts with Florida Elite Umpires, Inc., Palm Beach County Officials Association and The Palm Beach Pride, Inc., all local vendors, for three years, effective October 1, 2016 through September 30, 2019, with no change ...
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