Village of Wellington - File #: 15-1017

• File #: 15-1017
• Name: AUTHORIZATION TO RENEW EXISTING CONTRACTS TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR: 1) PRIMARY ROADWAYS, RUSTIC RANCHES, EQUESTRIAN TRAILS, CANAL BANKS, SLOPES AND FINGERS; 2) SECONDARY ROADWAYS; 3) VILLAGE OWNED FACILITIES; AND 4) NEIGHBORHOOD AND C
• Type: Purchasing/Contract
• Body: Village Council
• Agenda Date: 8/9/2016
• Final action: 2/1/2016
• Title: ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR: 1) PRIMARY ROADWAYS, RUSTIC RANCHES, EQUESTRIAN TRAILS, CANAL BANKS, SLOPES AND FINGERS; 2) SECONDARY ROADWAYS; 3) VILLAGE OWNED FACILITIES; AND 4) NEIGHBORHOOD AND COMMUNITY PARKS VILLAGE-WIDE REQUEST: Authorization to renew existing contracts to provide landscape maintenance services to (1) primary roadways, Rustic Ranches, equestrian trails, canal banks, slopes and fingers throughout the Village , with G&C Car Care, Inc., DBA Wellington Professional Lawn Care, at a cost of $512,247.30 annually; (2) secondary roadways Village-wide, with G&C Car Care, Inc. DBA Wellington Professional Lawn Care, at a cost of $ 101,220 annually; (3) Village owned facilities, including the new Wellington Community Center, with Black Forest Enterprises, Inc., DBA Gardenscapes of the Palm Beaches. at an annual cost of $166,223.82; and (4) neighborhood and community parks Village wide, with Black Forest Enterp...

Date	Action By	Action	Result
8/9/2016	Village Council	approved	Pass
8/8/2016	Village Council Workshop

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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR: 1) PRIMARY ROADWAYS, RUSTIC RANCHES, EQUESTRIAN TRAILS, CANAL BANKS, SLOPES AND FINGERS; 2) SECONDARY ROADWAYS; 3) VILLAGE OWNED FACILITIES; AND 4) NEIGHBORHOOD AND COMMUNITY PARKS VILLAGE-WIDE

REQUEST: Authorization to renew existing contracts to provide landscape maintenance services to (1) primary roadways, Rustic Ranches, equestrian trails, canal banks, slopes and fingers throughout the Village , with G&C Car Care, Inc., DBA Wellington Professional Lawn Care, at a cost of $512,247.30 annually; (2) secondary roadways Village-wide, with G&C Car Care, Inc. DBA Wellington Professional Lawn Care, at a cost of $ 101,220 annually; (3) Village owned facilities, including the new Wellington Community Center, with Black Forest Enterprises, Inc., DBA Gardenscapes of the Palm Beaches. at an annual cost of $166,223.82; and (4) neighborhood and community parks Village wide, with Black Forest Enterprises, Inc., DBA Gardenscapes of the Palm Beaches at an annual cost of $251,244.

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EXPLANATION: The Public Works Department utilizes contracts with G&C Car Care, Inc., DBA Wellington Professional Lawn Care and Black Forest Enterprises, Inc. DBA Gardenscapes of the Palm Beaches, to provide landscape maintenance services throughout the Village.

Staff is seeking authorization to:

(1) Renew existing contract #030-13/DZ, with G&C Car Care, Inc. DBA Wellington Professional Lawn Care to provide landscape maintenance services to primary roadways, Rustic Ranches, equestrian trails, canal banks, slopes and fingers throughout the Village, at a cost of $512,547.30 annually. The existing contract was awarded for a period of three years expiring on September 30, 2016, with two additional one-year renewal options. Staff is seeking authorization to exercise the first renewal option effective from October 1, 2016 through September 30, 2017, with no change in pricing.

(2) Renew...