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ITEM: AUTHORIZATION TO AWARD A CONTRACT TO PROVIDE LICENSES, MAINTENANCE AND SUPPORT FOR VARIOUS EXISTING GOVERNMENT SOFTWARE SUITES
REQUEST: Authorization to award a three-year contract to Granicus, Inc. to provide licenses, maintenance and support for various existing government software suites, including the Village's existing legislative agenda software, Legistar, at a cost of $84,044.13.
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EXPLANATION: In 2013, the Village implemented various government software suites with Granicus, Inc., including the Village's existing legislative software, Legistar. A description of all the various government software suites implemented by Granicus, Inc. are summarized below:
Government Suite
Product Description
Boards and Committees
* Unlimited User Accounts
* Storage of Citizen Applications
* Customizable Forms
* Pre-Designed Document PDFs
* Downloadable Spreadsheets for Reporting
* Optional Custom Templates
Open Platform Suite
* Access to Media manager
* Upload of Archives
* Ability to Post Agenda/Documents
* Index of Archives
Government Transparency Suite
* Live in-meeting Functions
* Live Streaming
* Pushing of Documents
* Indexing of Events
* Creation of Meeting Minutes
Encoding Appliance Software
* Webcasts
* Agendas Amended and Indexed
* Votes and Attendance Recorded
Legistar
* Automation of Entire Legislative process
* Includes Unlimited User Accounts
* Unlimited Meeting Bodies and Types
* Unlimited Data Storage and Retention
* Agenda Template
* One Legistar Database
Meeting Efficiency Suite
* Post Meeting Minutes
* Streamline Meeting Data Capture and Production
* Record Roll Calls, Motions, Votes, Notes and Speakers all Indexed with Video.
* Online Agenda publishing
Staff is seeking authorization to award a three-year contract to Granicus, Inc., from date of award, for the licenses, maintenance and support of the government software suites detailed above, at a cost of $84,044.13.
Pursuant to Chapter 3 of the Village's purchasi...
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