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File #: 18-2357    Name: AUTHORIZATION TO: 1) AWARD A CONTRACT FOR THE FORCEMAIN REPLACEMENT PROJECTS; AND 2) AWARD A TASK ORDER TO PROVIDE CONSTRUCTION PHASE ENGINEERING SERVICES
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 7/9/2019 Final action:
Title: ITEM: AUTHORIZATION TO: 1) AWARD A CONTRACT FOR THE FORCEMAIN REPLACEMENT PROJECTS; AND 2) AWARD A TASK ORDER TO PROVIDE CONSTRUCTION PHASE ENGINEERING SERVICES REQUEST: Authorization to: 1) Award a contract to Hinterland Group, Inc., for forcemain replacement projects located at the Forest Hill Boulevard and the C-8 Canal crossing and the C-2 Canal crossing adjacent to the Wanderer's Club, in the amount of $358,417.50; and 2) Award a task order to Mock Roos & Associates, Inc., to provide construction phase engineering services for the project in the amount of $25,000.
Attachments: 1. 1. C-2 Aerial FM, 2. 2. C-8 Forcemain, 3. 3. Bid Tabulations, 4. 4. Notice of Intent, 5. 5. Hinterland Group Inc proposal, 6. 6. Plans - Forcemain Replacement Project, 7. 7. Mock Roos Proposal
Date Action ByActionResultVoteMeeting DetailsVideo
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ITEM:                     AUTHORIZATION TO: 1) AWARD A CONTRACT FOR THE FORCEMAIN REPLACEMENT PROJECTS; AND 2) AWARD A TASK ORDER TO PROVIDE CONSTRUCTION PHASE ENGINEERING SERVICES

 

REQUEST:                     Authorization to: 1) Award a contract to Hinterland Group, Inc., for forcemain replacement projects located at the Forest Hill Boulevard and the C-8 Canal crossing and the C-2 Canal crossing adjacent to the Wanderer’s Club, in the amount of $358,417.50; and 2) Award a task order to Mock Roos & Associates, Inc., to provide construction phase engineering services for the project in the amount of $25,000.  

 

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EXPLANATION:                     Staff is seeking authorization to:

 

1)                     Award a contract to Hinterland Group, Inc., for the forcemain replacement projects located at  Forestat Forest Hill Boulevard at the C-8 Canal, and the C-2 Canal crossing adjacent to the Wanderer’s Club Golf Course, in the amount of $358,417.50. This project includes replacement of the existing 12” forcemain under Forest Hill Blvd at the C-8 Canal with a 16” forcemain using a horizontal directional drilling process which eliminates the need to disrupt traffic patterns. Upsizing is necessary to accommodate increased demands.  Additionally, the project includes replacement of the forcemain over the C-2 Canal adjacent to the Wanderer’s Club Golf Course. This aerial forcemain is being replaced due to age. This project is included in the approved Utility Department Capital Improvement Plan budget.

 

On April 7, 2019, Wellington released ITB 201908 on Demandstar, seeking qualified firms to provide such services. The solicitation was also advertised in the Palm Beach Post and posted on Wellington’s website. On May 8, 2019, six (6) proposals were received as summarized below:

 

Vendor

Amount

Local Vendor Status

Hinterland Group, Inc

$358,417.50

Palm Beach County

Foster Marine Contractors, Inc.

$494,978.75

Western Communities

R.P. Utility & Excavation Corp.

$521,422.02

Not Local

Giannetti Contracting Corp.

$592,265.10

Not Local

DBE Management Inc

Non-responsive

n/a

B & B Underground Co

Non-responsive

n/a

 

2)                     Award a task order to Mock Roos & Associates, Inc., utilizing previously Council approved engineering services contract (RFQ#011-15/ED), to provide construction phase engineering services for the project in the amount of $25,000.00.

 

Staff recommends awarding a contract to Hinterland Group, Inc., for the forcemain replacement projects located at  Forestat Forest Hill Boulevard at the C-8 Canal, and the C-2 Canal crossing adjacent to the Wanderer’s Club Golf Course, in the amount of $358,417.50; and 2) Awarding a task order to Mock Roos & Associates, Inc., to provide construction phase engineering services, for the project, in the amount of $25,000. 

 

BUDGET AMENDMENT REQUIRED:                     NO

 

PUBLIC HEARING:                     NO                      QUASI-JUDICIAL:                      

 

FIRST READING:                                            SECOND READING:                      

 

LEGAL SUFFICIENCY:                     YES

 

FISCAL IMPACT:                     Funds for this project are available in the Forcemain Replacement Capital Projects.

 

WELLINGTON FUNDAMENTAL:                     Responsive Government

 

RECOMMENDATION:                     Authorization to: 1) Award a contract to Hinterland Group, Inc., for forcemain replacement projects located at the Forest Hill Boulevard and the C-8 Canal crossing and the C-2 Canal crossing adjacent to the Wanderer’s Club, in the amount of $358,417.50; and 2) Award a task order to Mock Roos & Associates, Inc., to provide construction phase engineering services for the project in the amount of $25,000.