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File #: 19-2930    Name: AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR ANNUAL LAB ANALYSES SERVICES
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 8/13/2019 Final action:
Title: ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR ANNUAL LAB ANALYSES SERVICES REQUEST: Authorization to renew an existing contract with multiple vendors for annual lab analyses services, in the amount of $155,000 ($60,000 for Public Works and $95,000 for Utilities) for FY 2019-2020.
Attachments: 1. 1. Annual Lab Analyses-Bid Tabulation, 2. 2. Advanced Environmental Laboratories, Inc.-Renewal, 3. 3. Florida-Spectrum Environmental Services, Inc.-Renewal, 4. 4. Pace Analytical Services, LLC.-Renewal
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ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR ANNUAL LAB ANALYSES SERVICES

REQUEST: Authorization to renew an existing contract with multiple vendors for annual lab analyses services, in the amount of $155,000 ($60,000 for Public Works and $95,000 for Utilities) for FY 2019-2020.

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EXPLANATION: On September 27, 2016, Council awarded ITB #020-16/DZ to multiple vendors to provide specialized lab analyses for the Village's Wastewater Treatment/Reclamation Plant, Water Treatment Plant, and Surface Water Management program. The services provided as part of this contract are required as part of the Village's compliance with the Florida Department of Health, Department of Environmental Protection, and South Florida Water Management District regulations. The services provided, include analysis beyond the capabilities of our internal laboratory.

Staff is seeking authorization to exercise the first renewal option, with no price increases, through September 26, 2020 with the primary and secondary vendors as follows:

Section A-Wastewater Treatment
Facility Analyses

Vendor
Primary
Pace Analytical Services, Inc.
Secondary
Advanced Environmental Laboratories, Inc.

Section B-Water Treatment Facility Analyses
Vendor
Primary
Pace Analytical Services, Inc.
Secondary
Advanced Environmental Laboratories, Inc.

Section C-Wellington Public Works Department Analyses
Vendor
Primary
Pace Analytical Services, Inc
Secondary
Florida-Spectrum Environmental Services, Inc.

Section D-Wellington Laboratory QC Analyses
Vendor
Primary
Advanced Environmental Laboratories, Inc.
Secondary
Florida-Spectrum Environmental Services, Inc.

The secondary vendor will be utilized only in the event the primary vendor cannot provide the required services.

BUDGET AMENDMENT REQUIRED: NO

PUBLIC HEARING: NO QUASI-JUDICIAL:

FIRST READING: SECOND READING:

LEGAL SUFFICIENCY: YES

FISCAL IMPACT: Funds have been allocated in the FY 2019-2020 Other Contracted Service b...

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